Ensuring HR contracts and agreements comply with state and federal regulations can feel like chasing a moving target for HR teams. In the past year alone, employment laws across the U.S. have shifted significantly—updates to paid leave, pay transparency, and data privacy regulations are just a few examples.

The bright side? Staying compliant does more than protect your organization from risk. It also improves your employees’ day-to-day lives.

Staying compliant not only reduces organizational risk, it is one of the ways that HR builds a strong and healthy workplace. For example, take the Pregnant Workers Fairness Act (PWFA). Since taking effect in June 2023, it requires employers to provide reasonable accommodations for workers affected by pregnancy, childbirth, or related medical conditions.

Imagine Emily, a marketing manager in her third trimester, struggling with back pain from long hours at her desk. Her doctor recommends an ergonomic chair and flexible breaks to stretch. Under the PWFA, her employer updates her workspace to meet these needs, helping her stay comfortable and productive during this critical time.

Updating contracts to reflect accommodations like these isn’t just about compliance. It fosters a culture where employees feel supported and valued, even during significant life changes.

Even with the best intentions, ensuring contracts remain compliant can feel overwhelming for both HR and legal teams. Regulations change often, contracts can be complex, and collaboration between departments takes time. It’s easy for the work to become time-consuming and frustrating, leaving teams feeling like they’re always one step behind.

It helps to break down why this process feels so challenging:

Diverse Contract Repositories: For larger organizations, contracts often live in both paper files and digital systems. Fragmentation like this makes it difficult to keep documents consistent and compliant.

Limited Resources: HR teams are already stretched thin. Finding time to manually review contracts for compliance can feel impossible.

Manual Processes: Relying on manual methods to manage contracts eats up valuable time and leaves room for human error. Even a small oversight could result in a compliance gap.

Lack of Visibility: Without a centralized way to track contracts, it’s easy to miss key details like expiration dates, compliance clauses, or updates required by new regulations.

Scaling Challenges: Growth is exciting, but as your organization expands, the sheer volume of contracts can make consistent compliance feel out of reach.

The good news? AI-native contract intelligence is transforming how HR teams tackle compliance challenges.

Contract intelligence uses artificial intelligence (AI) to extract, organize, and analyze compliance data from HR contracts. It identifies workplace accommodations, employee benefits clauses, and equal pay terms, giving HR teams quick access to the specific details they need to address risks and inconsistencies.

Rather than manually reviewing hundreds of contracts, HR teams can use contract intelligence to search and surface compliance risks in seconds. This automation not only streamlines compliance reviews but also provides the visibility needed to identify and address inconsistencies, helping contracts stay aligned with today’s employment laws.

Organizations using contract intelligence report measurable results. Teams have saved over 143,000 hours annually on compliance reviews and identified hundreds of high-risk agreements that required updates. These tools reduce the manual burden and help HR focus on creating fair, compliant workplaces.

Compliance doesn’t have to be a constant challenge. With contract intelligence, HR teams gain the tools to simplify compliance, reduce manual work, and focus on building workplaces where employees thrive.

By centralizing contracts, identifying risks, and ensuring agreements align with evolving regulations, contract intelligence gives HR the confidence to stay ahead of compliance challenges while fostering a culture of fairness and trust.

Ready to see how contract intelligence helps organizations create compliant, efficient, and employee-centered workplaces? Learn more here.